HOA NEWS
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Update – 2023 Alleyway Asphalt Mill & Overlay Project
Attention Lyon’s Gate Residents,
We would like to thank our membership for patience and cooperation during the first phase of our asphalt project that was just completed on February 27, 2023. As you know, we started the second phase of the project and unfortunately, encountered some unforeseeable challenges that halted the ability to have the project completed as planned.
The challenges encountered are associated with the subgrade in two (2) alleyways that will require an asphalt stabilization be performed prior to completing the repaving. The unanticipated additional step relating to the asphalt stabilization along with the current weather conditions have forced the paving of all areas to be rescheduled. The new proposed dates will be communicated to membership as soon as
the vendor has confirmed dates.
We have a few isolated alleyways in the western segment of the community in which the original scope included the stabilization scheduled to open TOMORROW, MARCH 16TH AFTER 12 PM.
We DO have an extended closure due to the stabilization that will impact twelve homes situated along the alleyway located between Shannon St. & Dublin St. east of Reseda St.
The new closure has been EXTENDED TO FRIDAY, MARCH 17TH BY 5 PM. The extended closure is necessary for the contractor to create accessibility for vehicular traffic safety and additional enforcement material.
(SEE IMAGE BELOW FOR MAP DETAILS IN ATTACHMENT)
THIS IS THE ONLY ALLEYWAY THAT WILL BE IMPACTED BY THE EXTENDED CLOSURE NOTED ABOVE.
ADDITIONAL INFORMATION ON SECOND PAGE
PLEASE BE AWARE:
- Vehicular traffic will NOT be permitted within the impacted alleyways during the work (see sequencing map for residences that will experience the extended closure). This restriction is related to the alleyways ONLY. Parking and access to the home fronts will be permitted at all times throughout the project.
- A flyer will be taped to all impacted garage doors (painters’ tape to be used) for the homes that will be impacted by the extended closure. Management will also publish communication (flyer notice) via Village Connection and via emails of residents (for those that may not be registered to receive Village Connection notifications). Phone calls will also be made by the Management team.
- Portions of this project will produce noise pollution in the surrounding areas where work is being performed.
- As a reminder, the dates are tentative, weather permitting. In the event of any schedule change or any unforeseeable circumstance, a flyer will be posted on your unit with up-to-date information.
- If you encounter any crew members and/or equipment near your home blocking access to a driving area during an emergency circumstance, please politely contact the crew.
Please note that this project has not been finalized, cleaning of driveway aprons and any other areas will addressed upon completion of the full project.
We encourage our residents to visit our Association platforms for updated project details. You may visit lyonsgate.nabrnetwork.com (for those residents that are registered for use) or https://livelyonsgate.com/.
We appreciate your patience and collaboration during this project and your understanding of any challenges experienced. If you have any questions, concerns and/or need to consult with our on-site project manager pertaining to this project, please contact your Lyon’s Gate Management Team.
Lyon’s Gate Management Team may be reached at lyonsgate@brownmanagement.com
Assistant Manager, Kathy Dunkel – Direct: 480-339-8831
General Manager, Marlen Rasmussen – Direct: 480 339-8832
Lyon’s Gate Community Association 2023 Alleyway Asphalt Mill & Overlay Project
Your management team would like to notify you that the Association will be starting the next phase of our 2023 planned asphalt maintenance plan. The work to be performed will consist of asphalt removal and replacement throughout isolated alleyways in the western segment of the community. The remaining work will take place in three (3) separate phases, dates, and explanation below:
(SEE ATTACHMENT FOR MAP DETAILS)
• Day 1 (March 14th) Milling Operation, NO vehicular traffic in alleyways will be permitted as of 7 am until March 16th (12 pm). This is a full alleyway closure.
• Day 2 (March 15th) Paving Closure, NO vehicular traffic in alleyways will be permitted as of 7:00 am. 12 pm next day.
This is a full alleyway closure.
• Day 3 (March 16th) Isolated Utility Adjustments will be completed that morning, vehicular access will be permitted after 12:00 pm.
The work will take place throughout the isolated alleyways on the dates provided (see map). A milling machine will remove the existing pavement on March 14th and haul it away in preparation for the new asphalt pavement, which will be delivered/completed on March 15th. Closure will remain in place from 7 am. on March 14th until 12 pm on March 16th.
Town of Gilbert has been notified of the project and will reconfigure their route to have their truck drivers perform an early trash & recycling collection pickup on March 14th. Refuse collection is expected to be between 6 am – 7 am for those residences that are impacted by this project. Please have your bins out early to avoid experiencing a missed refuse pick up.
PLEASE BE AWARE:
• Vehicular traffic will NOT be permitted within the impacted alleyways during the work (see sequencing map). This restriction is related to the alleyways ONLY. Parking and access to the home fronts will be acceptable at all times throughout the project.
• Please plan ahead and make sure your vehicle is outside of your garage on the days of the paving. To avoid vehicles being trapped during paving, we ask that you cooperate with the above dates.
• A flyer notice will be distributed and taped to all impacted garage doors (painters’ tape to be used) a few days before the closure as a reminder. Management will also publish communication (flyer notice) via Village Connection and to all emails of residents that may be impacted by the work (for those that may not be registered to receive Village Connection notifications).
• Portions of this project will produce noise pollution in the surrounding areas where work is being performed.
• Please be reminded that these dates are tentative, weather permitting. In the event of any schedule change or any unforeseeable circumstance, a flyer will be posted on your unit again with up-to-date information.
• If you encounter any crew members and/or equipment near your home blocking access to a driving area during an emergency circumstance, please politely contact the crew.
We appreciate your patience and collaboration with us during this project. If you have any questions, concerns and/or need to consult with our on-site project manager pertaining to this project, please contact your Lyon’s Gate Management Team. Any inquiry that may require the attention of our on-site project manager should be communicated to us days in advance, in an effort to ensure that your request is handled promptly.
Management Contact Information:
Lyon’s Gate Management Team may be reached at lyonsgate@brownmanagement.com or
Assistant Manager, Kathy Dunkel – Direct: 480-339-8831
General Manager, Marlen Rasmussen – Direct: 480 339-8832
Winter Wonderland
Lyon’s Gate Winter Wonderland
December 16th
5:30-8:30 PM
1811 S. Martingale
Events
- Santa Claus
- Food Trucks
- Horse & Wagon Rides
- Face Painting
- Trackless Train Rides
- Axe Throwing
- Photo Booth
- Live DJ
- Balloon Twister
- Crafts
Food Trucks!
- Butcher’s Choice (BBQ)
- Chinoz Grill (Asian Fusion)
- Pokys Cocina (Mexican)
and
- Urban Grounds (Coffee/Hot Cocoa)
- Big Mamma’s Desserts
FREE Hot Cocoa!
Lyon’s Gate Open Session Board Meeting
Attention Lyon’s Gate Community Association Residents,
The Lyon’s Gate Community Association Board of Directors has scheduled an Open Session Board meeting for 7:00 p.m. this Wednesday January 19, 2022. The remote login information and the meeting agenda can be accessed via the links provided below.
In addition, the Association has an Executive Session (Board of Directors only) meeting scheduled for 6:00 p.m. on Wednesday January 19, 2022.
The Board of Directors and Management will attend both meetings, scheduled to take place at the Lyon’s Gate Clubhouse (1811 S Martingale Road). The membership may attend the open session meeting at 7:00 p.m. via Zoom (see registration link below) or in person. Limited capacity due to COVID 19.
Social distancing is suggested being followed in accordance with CDC guidelines. Masks are recommended.
Agenda and Zoom Online Meeting Information
- Register in advance for this meeting:
https://us06web.zoom.us/meeting/register/tZwuc-uuqTwiGdRJhboh-ja7uho9-RUK7-L5
After registering, you will receive a confirmation email containing information about joining the meeting.
Lyon’s Gate Holiday Party
Attention Lyon’s Gate Residents,
Lyon’s Gate Community Association invites you and your family to join us for a fun filled holiday party that will make you say, “Oh What FUN”!
When: Saturday, December 18, 2021, from 4:00 pm to 7:00 pm.
Where: LG Clubhouse (1811 S Martingale Road)
Your 2022 HOA Board of Directors
Quorum was met at the December 8th annual meeting and the 3 open seats were filled for the 2022 Board of Directors. Thank you to everyone who voted and to those who volunteered to serve, enabling us to fill these vacant seats and re-establish a 5-member Board. Here’s the election results, along with the term lengths:
- John Dendy – 3 Years
- Donna O’Brien – 3 Years
- Rob Soncini – 2 Years
Bob Ferron and Mike Adams will be serving the final year of their 3-year terms in 2022. Board member roles will be determined at the January 19th open session Board meeting.
LYON’S GATE OPEN SESSION BOARD MEETING WEDNESDAY, NOVEMBER 24, 2021
Attention Lyon’s Gates Community Association Residents,
The Lyon’s Gate Community Association Board of Directors has scheduled an Open Session Board meeting for 7:00 p.m. on Wednesday November 24, 2021. The membership may attend the open session meeting at 7:00 p.m. via Zoom or in person. The meeting agenda and remote login instructions are linked below. Limited capacity due to COVID 19. Social distancing is suggested in accordance with CDC guidelines.
In addition, the Association has an Executive Session (Board of Directors only) meeting scheduled for 6:00 p.m. on Wednesday November 24, 2021.
Lyon’s Gate HOA Candidate Interviews
There are 3 seats opening up in December for the Lyon’s Gate 2022 HOA Board of Directors. Four candidates are running for these 3 positions. As part of the process, candidates were given the option of being interviewed on the Lyon’s Gate HOA podcast. You can listen to the interviews by going to:
https://podcast.livelyonsgate.com/category/2022-hoa-board-candidate-interviews/
The Lyon’s Gate HOA Podcast is also available on your favorite podcast app.
December 8th is the date of the annual HOA meeting and it’s at that meeting where the votes will be counted and the 3 new Board members will be selected. Absentee ballots are on their way to homeowners with complete instructions and a short bio of each candidate.
IMPORTANT: According to the Associations Bylaws, 10% of those eligible to vote constitutes a quorum in order for the meeting to be held. Therefore, 194 Homeowners (if all 1,936 members are in good standing) must be represented, in person or by absentee ballot, at this Annual Meeting in order for it to be officially recognized. More information and the absentee ballots are on their way to homeowners and should arrive this week.
Here are the 5 questions posed to each candidate:
- How long have you lived in Lyon’s Gate?
- Why are you running for the Lyon’s Gate Board of Directors?
- What strengths do you possess that would contribute to the success of the Lyon’s Gate community?
- Do you currently volunteer in the community? If so, in what capacity?
- What’s important for others to know about you?
Meeting Reminder
Attention Lyon’s Gates Community Association Residents,
The previously cancelled Open Session Board meeting has been rescheduled for 6:00 p.m. tonight, November 8, 2021. Meeting notification and login instructions were sent to residents on Friday, November 5th via email. Refer to the information in that email or log in here.
Lyon’s Gate Special Board Meeting CANCELLED
The special open session Board meeting previously scheduled for Wednesday November 3, 2021 has been CANCELLED and will be re-scheduled for another time.